Who should personnel request vehicle keys from when checking out DOC vehicles?

• A. The shift supervisor.
• B. The property custodian.
• C. The Fleet Manager.
• D. The facility Intake Sergeant.

Answer: (D)

The key idea here is who is responsible for initiating and recording the use of a DOC vehicle so there’s a clear, auditable trail of who has the keys and for what purpose. The facility Intake Sergeant is the designated person at the site who handles vehicle check-outs. They verify that the staff member requesting the key is authorized to use the vehicle, ensure the trip is approved, and officially sign out the key to that person. This centralizes control, reduces the risk of unauthorized use, and keeps a log of who took the keys, when, and for what duration.

When the vehicle is returned, the Intake Sergeant (or their designate) re-checks the vehicle, confirms the keys are returned, and updates the records. This process maintains accountability for every vehicle and helps prevent loss or misuse.

Other roles exist within the facility, but they don’t serve as the standard point of custody for vehicle keys during check-out: a shift supervisor oversees daily operations, a property custodian handles general property matters, and the fleet manager typically handles policy and maintenance rather than the on-site daily key issue and check-out log.