Who has the authority to authorize personal vehicle use for official business?

• A. Immediate supervisor only.
• B. Employee’s own decision.
• C. Fleet manager.
• D. Division chief or higher authority.

Answer: (D)

The authority to authorize using a personal vehicle for official business rests with the division chief or higher authority. This level of approval ensures that the use of a personal vehicle complies with agency policy, provides a consistent standard across the division, and creates a clear audit trail for liability, insurance, and reimbursement.

Immediate supervisors oversee day-to-day tasks, but the formal authorization for personal-vehicle use is reserved for higher-level management to maintain uniformity and accountability. Letting each employee decide on their own or having the choice lie with the fleet manager would undermine policy consistency and oversight. The fleet manager handles fleet resources and logistics for agency-owned vehicles, not the approval of personal-vehicle use for official duties.