Which action ensures fuel cards are used properly and not misused?

• A. Secure the cards, record mileage and receipts, and monitor for misuse.
• B. Share fuel cards with vendors to simplify transactions.
• C. Leave receipts unrecorded to save time.
• D. Use fuel cards for personal purchases when convenient.

Answer: (D)

Internal controls over fuel cards are essential to prevent misuse and ensure every purchase is legitimate. The best practice is to keep the cards secure, record mileage and fuel receipts, and actively monitor for any signs of improper use. Securing the cards reduces the risk of loss or theft and prevents unauthorized transactions. Recording mileage alongside receipts creates a clear, verifiable link between travel, duty status, and fuel purchases, making audits straightforward and helping confirm that spending matches approved trips. Ongoing monitoring adds a safety net, allowing you to spot unusual patterns or charges that warrant review. Sharing cards with vendors, leaving receipts unrecorded, or using the cards for personal purchases bypasses these controls and increases the chance of misuse. By combining secure handling, proper documentation, and vigilant oversight, fuel use stays transparent and properly accountable.