What must be done with receipts for repairs?

• A. They should be mailed to the vendor
• B. They should be kept in the vehicle file
• C. They should be scanned and emailed to Fleet Management
• D. They should be marked paid by the vendor and submitted with Form P-1527

Answer: (D)

Proper handling of repair receipts is about ensuring a verified, auditable record of expenses. Receipts should be marked as paid by the vendor and submitted with Form P-1527 to Fleet Management. This confirms the vendor has been paid, links the receipt to the specific repair and vehicle, and places the expense in the official accounting and reimbursement workflow. It creates a single, traceable record that supports audits and timely processing of charges. Mailing receipts to the vendor doesn’t establish the internal payment record or link to the vehicle and form. Simply keeping receipts in the vehicle file provides reference but doesn’t complete the formal submission. Scanning and emailing without the form bypasses the required submission process.