How should tolls and parking costs be handled and reimbursed?

• A. Reimburse with receipts and trip documentation, following the agency travel policy.
• B. Reimburse with receipts but no trip documentation.
• C. Do not reimburse tolls or parking costs.
• D. Reimburse only if the driver obtains prior approval.

Answer: (A)

Tolls and parking should be reimbursed when they are tied to an official business trip and properly documented. Requiring receipts and trip documentation provides a clear record of the expense and shows it aligns with the agency travel policy, creating an audit trail and ensuring the costs are legitimate business expenses. Receipts confirm the exact amounts, while trip documentation links the charges to a specific trip, date, purpose, and route. Without this documentation, legitimate expenses could be questioned or denied. While prior approval can be required for some unusual items, routine tolls and parking on a business trip are reimbursable when supported by receipts and trip details in accordance with policy.